How Much Does a Bookkeeper Cost in 2025?

Accounting includes more tasks, such as tracking finances, giving recommendations, performing audits, filing taxes, and other related services. A full charge bookkeeper works full time, as opposed to part time or as needed, and oversees all the accounts for a business or organization. Some bookkeepers charge $200 to $1,000+ per month for part-time services or $3,200 to $5,800 per month for full-time services. Before looking for a price tag, compare pricing structures; ERP systems may be treated as a renewable subscription service, a perpetually licensed software product or a one-time, pay-upfront installation. This includes everything from planning to hiring and HR to finance and accounting to order processing and inventory management, depending on what type of business the company does.

• Overall, NetSuite is a solid pick for SMBs transitioning from basic accounting software like QuickBooks.
• Best for Free accounting software plan
• Technology needs for SMBs often prioritize affordability, ease of implementation, and scalability, typically favoring cloud-based solutions and integrated platforms.
• The secure way you maintain the transactions by doing reversals and modifications means that you have a nice audit trail if it’s ever needed,” wrote one user.
• The experience of the bookkeepers is also a vital factor in determining how much you’d have to shell out to enjoy their services.

How much should accounting cost a small business?

The part-time bookkeeping rate charged by bookkeepers varies according to location and job scope. If a decision is made to hire an in-house bookkeeper, your business would then have to determine if the role would be part-time or full-time. Before you decide on either Basic Bookkeeping or Full-Service Accounting, it is important to ask yourself if your business requires just basic accounting compliance or if you need a more comprehensive service. Key considerations include the size and life cycle of the company, amount of monthly transactions and employees, payroll management, number of company expenses and balance sheet reconciliation. The cost of a bookkeeper is largely dependent on the size of your business, the scale of the operations and how you choose to pay for the bookkeeper. The Boutique COO specializes in providing tailored bookkeeping solutions to help businesses like yours thrive, and we would love to chat with you!

Epicor: Best for industry-specific accounting solutions

Accounting software comes in different flavors, from spreadsheets to cloud software. Wave has no hidden fees, and you can access its invoicing, accounting and receipt-scanning functions for as long as you want at no charge. Some platforms were better at certain tasks than others or more suited to a particular type of company. For a business that spans multiple countries, Striven simplifies operations and fosters collaboration between employees scattered across the globe. Despite the rise of electronic recordkeeping, some business owners – either by habit or necessity – may still deal with large amounts of physical paper.

Service

By now you know how much a professional bookkeeper costs. For one-person businesses, a dedicated traditional bookkeeper might be overkill — not to mention unaffordable. That’s because you might not employ their services full-time. You should also factor in the costs of training, employee benefits, and FICA tax. An in-house bookkeeper will often cost you more than an outsourced bookkeeper, although hiring one so gives you more oversight and control over your bookkeeping. A bookkeeper handles your daily financial records and provides cash flow insights, whereas an accountant typically manages higher-level tasks such as financial planning, reporting and more.

Advanced Accounting Features

NetSuite is worth considering if you’re a medium- or large-sized business looking for a one-stop, scalable solution with impressive customization capabilities. While both NetSuite and QuickBooks offer no shortage of customization features, FreshBooks doesn’t have as many. Since there are many software options out there and comparing them can be overwhelming, we decided to do the heavy lifting for you and research a few of NetSuite’s competitors. Keeping multiple types of software under one umbrella can be a huge boon to users, as the platforms typically “talk” to one another much more fluidly than when using third-party integrations.

best accounting software for midsize businesses in 2025

This calls for the need of a more sophisticated bookkeeping practice, one that stems from cost management or accrual-based accounting, for the business to make well-informed decisions based on facts provided by advanced bookkeeping data. Outsourcing is also ideal for businesses that need more advanced bookkeeping services, such as preparing detailed financial reports or managing multiple accounts. A full-time bookkeeper handles the day-to-day financial operations of your business, including tracking transactions, managing payroll, and preparing tax filings. By utilizing accounting software, small businesses can save time, reduce errors and make more informed financial decisions. The right accounting systems for medium-sized businesses streamline financial management, automate tax compliance, and provide real-time insights, all while supporting business growth. Hiring a bookkeeper for payroll services costs $40 to how much does bookkeeping cost for a small to medium sized business $100 per hour where they handle day-to-day financial record keeping and payroll processing.

• Outsourcing bookkeeping services to a specialised firm like Outbooks helps reduce in-house workload while ensuring accuracy and efficiency.
• We understand that cost is a significant concern for small business owners.
• See how the costs of manual HR tasks add up and how a single, automated software prevents them.
• Good bookkeeping is foundational to running a profitable business.

In Australia, hourly rates typically range from $40 to $70, depending on experience and service complexity. Further, you get the liberty to choose whether you want to hire the bookkeeper on an hourly, monthly, or yearly basis. Bookkeepers track payments owed to you and ensure your suppliers are paid on time. Bookkeepers ensure that all your business records remain up to date. To do so, it’s vital to allocate each transaction to either a specific cost or revenue.

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These features strike a balance between usability and depth, giving independent professionals the essentials without unnecessary complications. Many solopreneurs and small business owners blur the lines between work and personal spending, and we like that Quicken acknowledges this reality. Oracle NetSuite uses a quote-based pricing system that depends on the size of your organization.

What does a bookkeeper do for a small business?

Growing businesses often need industry-specific features as they move forward from small business accounting software. Choosing between cloud-based and on-premise accounting software depends on how your business handles data, security, compliance, and accessibility. This requires automated payroll processing, tax withholding, and benefits tracking, features not typically available in small business accounting tools.

Yet choosing the ideal version for your business might be difficult given the wide range of variants that are available. Our affiliate compensation allows us to maintain an ad-free website and provide a free service to our readers. For the most accurate information, please ask your customer service representative. At Business.org, our research is meant to offer general product and service recommendations. You’ve used your entrepreneurial prowess to produce a product or service that your customers need.

The bookkeeper will allocate each transaction to either a specific cost or revenue

To foster growth, SMBs should focus on investing in capabilities that support growth including improving business automation and administrative tasks. Each SMB is unique, so take the time to learn about your prospect’s business before making sale-stalling assumptions. SMBs are not just small and medium-sized businesses — they are speed-maximizing businesses. Additionally, disruptions in supply chains can disproportionately impact mid-size businesses, as larger companies have more leverage in negotiations. Cybersecurity poses a growing threat to small and medium businesses as well. Small and medium businesses do have challenges that can hinder growth and success.

Accurate bookkeeping also protects your business. Primarily, you need to have an accurate picture of all the financial ins and outs of your business. Whether you take on your small-business bookkeeping yourself or end up outsourcing to an expert, understanding the basics will help you better manage your finances. Visit SBA.gov to find out more about how small businesses can stay legally compliant.

Paycom’s built-in general ledger (GL) tool lets you generate perfectly-mapped GL reports for import into your accounting system. Your medium-sized business needs a system that can accommodate your existing structure and processes, while staying flexible enough to scale with you. Employers should consider the best payroll providers for their company size, industry and workforce types (international, remote, hybrid, contractor, employee, etc.). They need quality support from their payroll vendor to ensure everything is set up and working correctly in the payroll system.

The software gives access to over 150 standard financial reports right out of the box and the flexibility to create custom reports. It can automate repetitive tasks like reconciling account statements, creating journal entries, and managing accounts receivable and payable. NetSuite is our top pick for mid-sized businesses because it integrates finance, operations, and sales, eliminating the need for multiple disparate systems.

Advanced dashboards feature customizable KPI tracking, predictive analytics and real-time cash flow forecasting powered by machine learning algorithms. Use these insights to identify any strengths and weaknesses that could affect your business. Also, ascertain that your accountant is familiar with your chosen software provider. Accounting software providers often specialize in different industries or functionalities.